Wednesday, 19 March 2014

Parents Forum minutes 25th of February 2014


25 February 2014



Present: Barbara Scholten, , Julia Vencatachellum, Petra Praschnig, Penny Meads, Wendy Calder-Jennings, Vandane Sharma, Cathy Roughan (Alumni Co-ordinator)


Apologies: Tania McDonald,  Susan Quinn, Annuska Menoita, Jo Duncan, Beth Porteous, Denise, Mikal


Minutes from last meeting:
Moved:                       Second: 

Minutes were not moved or seconded as there was no copy available.


Matters arising: none


Correspondence: Nil


Treasure’s Report:

There was no Treasurers report available.


$300.00 went to a Philippino family to help with their uniform cost. The family did fundraise the rest of the money to pay for two students’ uniforms.

Moneys still to come:

·         Cathy Reichs – Friends of the Library:            $      70.00

Barbara to send an email to Sarah Thornton in this regard but also needs to be checked with treasurer.

·         $1,000.00 are still to come from Roz Mexted for our contribution for the old uniform sale in July 2013  - Barbara to follow up

·         All other money owing will have been received by now but we need to wait for treasure’s report at the next meeting


Beth to organise a receipt/invoice book for Barbara for the USB sticks supplied to WGHS


Matters arising:

·         In regard to “Golden Gown” fundraiser it has been decided that we will not be hosting this event as a fundraiser

·         In regard to the old uniforms Barbara will get in touch with Heta to see if he can help her locate the old jandels so we can sell them


We welcomed Cathy Roughan who is the Alumni co-ordinator. She has been working hard to get the Alumni “family” growing. Cathy is working with Westlake Boys High School and also with the community at large.

She is especially interested to get in touch with former staff, students and their parents. She has a real interest in working closer with the Parent Forum to connect with as many current students and their families as possible. Cathy would like to find out more about the parents and their professions to link them into her network of contacts.

Also, she is looking for any kind of memorabilia eg. old uniforms, posters, etc to showcase in the Alumni.

Cathy can be contacted via email:


This year the Alumni is supporting the Technology Department in their Showcasing the Technology Department on 22 October 2014 in the evening. The Parent Forum will support this event with food and refreshments.


We are looking forward to meeting up with Cathy from time to time over the year.


Student Representatives:

·         Sadly, Annuska Menoita is resigning from the Parent Forum as her commitments as a Prefect have taken priority

·         We are currently looking for a student representative from Year 13 and also 2 student representatives from Year 12

·         Millie Jennings has been suggested as a Year 12 rep as well as Charlotte Westin

·         Julia also knows a girl who is really interested in becoming a student representative on the Parent Forum

·         Barbara also has a few girls in mind who may be interested in representing the students’ view on the Parent Forum


Senior Management Representatives:

·         We are looking forward to welcoming a senior management representative again this year to our meetings – meeting dates as follows


Fundraiser for the Year 2014:

Ø  Yvonne Godfrey has offered to be one of our guest speaker for this year. Dates to be confirmed – most likely in Term2

Ø  Cam Calkoen has also been suggested as a motivational guest speaker – the dates we have in mind would be 7th or 11th April 2014. Dates still to be confirmed

Ø  Wendy to get in touch with Tania to see if she could organise someone from “7 Days” to be one of our guest speakers, or any other person Tania may have in mind

·         Barbara has been approached by the Charity: Feed the Need to supply us with a wending machine selling “up and Go” breakfasts which is supplied by Sanitarium.

The school will receive 40c per item sold and 40c will go to “Feed the Need” non-profitable organisation.

Barbara will get in touch with Roz Mexted to discuss this matter.


Parent Forum Dates for 2014:

25 March                    Meeting at 7.30pm

06 May                        AGM

27 May                        Meeting at 7.30pm

24 June                        Meeting at 7.30pm

29 July                         Meeting at 7.30pm

26 August                    Meeting at 7.30pm

23 September             Meeting at 7.30pm

22 October                  Technology Department Showcase Evening

28 October                  Meeting at 7.30pm

07 November              Teacher Morning Tea

25 November              Last Meeting of the year at 7.30pm

28 November              Christmas Party



Meeting closed at 8.45pm                                                     

Thursday, 20 February 2014

Parents Forum Meeting Tuesday the 25th of February at 7:30 in the staffroom

Dear Parents and Caregivers,

We would like to invite you to our first PF meeting of this year. It will be held in the Staffroom on Tuesday the 25th of February at 7:30.

We are looking forward to seeing you.

Warmest regards,


Tuesday, 21 January 2014

Minutes Meeting 26th of November 2013


26 November 2013



Present: Barbara Scholten, Jo Duncan, Beth Porteous, Julia Vencatachellum, Petra Praschnig, Kristina, Penny Meads, Wendy Calder-Jennings


Apologies: Tania McDonald, Eliza Mackay, Susan Quinn, Annuska Menoita


Minutes from last meeting:
Moved:  Petra Praschnig                    Second:  Barbara Scholten


Matters arising: none


Correspondence: Nil


Treasures Report:

Balance at last meeting:                                                                                             $ 4,416.40


Cathy Reichs:

Auckland City – Liquor licence                                   $     64.40

Archers Sushi                                                              $   525.00

BM Porteous                                                               $   130.00

Roz Allardice – USB Sticks                                          $1,202.58

B/J GST of T/T                                                             $      25.00_________________________

                                                                                    $1,946.98                                $ 2,469.42                                                                     


USB sticks – WGHS                                                      $1,700.00

USB sticks – Sales WGHS                                            $   100.00

Cathy Reichs - Donations                                            $   100.00

Cathy Reichs – Food and Wine                                   $   338.00

Cathy Reichs – Eftpos takings                                     $   132.00

USB sticks – WGHS                                                      $   200.00

USB sticks – WGHS                                                      $4,000.00_________________________

                                                                                    $6,570.00                                $ 9,039.42

Income USB sticks to date:                 $6,000.00


Cathy Reichs:  Expenditure:    $ 719.40

                        Income:           $ 570.00  

            Loss:                    -       $ 149.40


Moneys still to come:

·         Cathy Reichs – Friends of the Library:            $      70.00

Barbara to send an email to Sarah Thornton in this regard.

·         There are still moneys outstanding from WGHS for USB sticks supplied

·         Barbara to get a receipt book to record USB sticks supplied to WGHS

·         Beth to talk to Roz at payments office to collect money for sold USB sticks

·         $1,000.00 are still to come from Roz Mexted for our contribution for the old uniform sale in July 2013 


Teachers’ Morning Tea:

The morning tea has been a great success.

·         The teachers loved it and had a really good time and appreciated all the wonderful food and presents that were raffled off.

·         Kings Plant Barn on Forrest Hill Road lent us plants for decorating the staff room. Thank you very much for your ongoing support of Westlake Girls High School and the Parent Forum.

·         We would like to thank all the parents who contributed to this successful day with their baking and also help on the day.

·         Thank you to the parents who donated presents for the teachers. All 30+ presents were much appreciated.


Matters arising:

·         No decision has been in regard to “Golden Gown” fundraiser

·          The Parent Forum needs to be included in the VOICE newsletter under the heading “Community”

·         Barbara to talk to Helen in regard to the notice from the Parent Forum to be included in the VOICE

·         We will discuss the prize for the Prize Giving 2014 in more detail in 2014


End of Year Christmas Function:

Venue: Barbara Scholten, 55a Saddleback Rise, Mairangi Bay

Date:  29 November 2013

Time:  from 6.30pm onwards

Please bring a plate

Please confirm with Barbara if you are coming


Meeting closed at 8.45pm


We would like to thank all the parents/caregivers/families of Westlake Girls High School   for their ongoing support of the Parent Forum.

A special thank you goes to the dedicated staff that has been supportive of our efforts. The Management Team has been extremely helpful with their insights and support of our ideas at our meetings. 


We wish you all a very joyous and relaxed Christmas and a very happy and successful

New Year. We hope to welcome you in 2014, our door is always open.


First meeting in 2014:  25 February 2014 at 7.30pm in the staff room. 

Tuesday, 29 October 2013

Minutes PF Meeting 22nd of October 2014





AGENDA – Tuesday 22nd of October 2013






APOLOGIES:  Tania, Jo, Annuska, Wendy, Susan, Beth


PRESENT: Michelle, Julia, Kristina, Penny, Barbara, Ingrid, Petra, Eliza




Moved by:  Julia


Seconded by:  Barbara




Kathy Reichs was a success. Present were about 90 people. Senior management: Roz Mexted, Toni Klein and Michelle Larnder were present.

Questions were asked by: Kristina, Isabel, Annuska

We have had lots of food left which was sold the next day at school and the remaining was donated to the Lady Allum Home in Milford– the staff loved it!






TREASURER’S REPORT: NA (Beth not present will be presented at later time)




-          USB’s are selling very well. The first lot (100 pcs) has given us a profit of $ 695.00 for the Student Welfare Fund.

-          Teachers morning Tea – up to date we have received 38 emails from parents who are willing to bake and some are donating gifts for the raffle.

-          Helpers on the day of TMT 2013: Barbara – Annuska – Bronwyn -  Julia – Eliza – Jo – Beth

-          Visitor Ingrid Golden Gown Fundraiser – This fundraiser event will be discussed for next year.

-          Voucher $ 500.00 – fundraiser for 2014

-          Prize giving 2014 – It has been decided that the PF will donate an award for Teacher/ Support staff of the year.

Meeting end 8:30 pm





Friday the 8th November Teacher Morning Tea

Last meeting 26th of November

Sunday, 13 October 2013

Teachers Morning Tea - Friday the 8th of November

Teachers Morning Tea



Dear Parents and Caregivers,


We hope that the girls had a good and restful holiday and are ready for the last term of this year. We have had an amazing year and are suddenly realizing that 2013 is coming to an end, incredible….


You might remember that last year in November, the Parents Forum organized the first of many Teachers Morning Teas which as a big success. The tables were beautifully decorated; the food was amazing, as you can see on the pictures below. We’ll be doing this again and the date for this year’s TMT will be Friday the 8th of November.


We will be thanking the teachers for everything they have been doing for our daughters. The staff do many extra hours outside of their contract which enables Westlake Girls to run their activities such as sports on the weekend, music events, weekend trips, outdoor education activities just to name a few.


We would like to ask your support with baking (sweets and savouries) which can be delivered at school on Friday the 8th at 9 am. This year if possible, we would like to add a raffle so we can present the winning teachers with well-deserved gifts such as toiletries, books, decoration, vouchers etc.


Please contact me if you are able to bake (we would like to have an equivalent amount of sweets and savouries) and to donate a gift for the raffle.


In advance we would like to thank you for your help, it is very much appreciated.


Thank you and we are looking forward to hearing from you.


Warmest regards,


Parents Forum




Pictures of Teachers Morning Tea 2012




Monday, 2 September 2013

Minutes Parents Forum Meeting 27th of August 2013



27 AUGUST 2013




Present: Julia, Annuska, Penny, Wendy, Jo, Denise, Barbara, Julie Saikkonen


Apologies: Kristina, Eliza, Petra, Tania, Beth



Minutes from last meeting:


Moved:            Jo                                             Seconded: Annuska


Matters arising:  See below


Correspondence: none


Treasurer’s Report:    N/A


General Business:


We have received 100 USB girlies

International Department:                 60 USB =) still to $ 1.200.00

Dean Flyger:                                        25 already received $ 500.00

Grant Brown:                                      3 =) still have to receive $ 60.00

Annuska :                                             1  =) $ 20.00

Roz:                                                       1 as a gift

Left over with Barbara:                      10 ($ 200.00)


Total sales:                                          $ 1.980.00 (one USB given as a gift to Roz)

Costs in NZ$ (currency 2/09:              $ 1.311.89


Profit for Student Welfare Fund: $ 688.11


Next order 400 USB’s , will get to NZ in about 3 weeks.


Kathy Reichs event:

-          Email WBHS and WGHS went out to all parents.

-          Interview North Shore Times with Mandie – Parents Forum will do interview and Roz will support the event.

-          Instead of 3 girls and 3 boys interviewing Kathy, we will have 6 students from WGHS, criteria up to Roz and senior management.

-          Petra will hire the glasses

-          Jo: liquor licence

-          Petra and Kristina: Sushi

-          Beth and Barbara: crackers/cheese /Brazilian cheese bread and wine and juice



Old uniform: contact Provina, she will show us the way to send things to Fiji, Samao/ Tonga


Organize uniform voucher of $ 500.00 for raffle. Sent out general email informing the parents. Draw of the raffle will be done before Labour Day.


Meeting closed 9 pm


Next meeting


24th of September – Kathy Reichs event

22nd of October

Friday the 9th November Teacher Morning Tea

Last meeting 26th of November